Are you organizing a school trip? 8 things not to forget!

Organizing a field trip is a great experience, but there are always those small, crucial details that are easily overlooked. Here are some things that teachers often forget, but are essential for a smooth and stress-free trip.

1. Identity cards and medical documents.

One of the most important things : make sure that all students and chaperones have a valid ID card or passport. Check this well in advance so there is time to renew missing or expired documents. Also don't forget copies of European health insurance cards and medical info, such as allergies and emergency numbers.

2. Room allocation and lodging planning

In the hustle and bustle of organization, room assignments are sometimes arranged only at the last minute, which can cause chaos upon arrival. Make a clear list of who sleeps where and discuss any preferences in advance. Also provide an overview for the hotel staff.

3. Communicating allergies and dietary needs to restaurants

Not all restaurants are prepared for allergies or dietary needs, so it's smart to let them know in advance. Make a list of students with food allergies, vegetarians or other dietary restrictions and forward it to the restaurants where you eat.

4. Double-check (and confirm!) reservations.

From museum tickets to tours and group meals, be sure to book and confirm all reservations on time. Some venues require additional confirmation several days in advance. Print out confirmation emails or save them on your cell phone.

5. Metro and bus tickets

Make sure you have the proper tickets and any additional documents if you are traveling in a group. For transportation in Paris, for example, the companion must carry a signed statement on honor, the entire group must travel together and the trip cannot be interrupted. Check for updates before your departure.

6. An emergency plan and contact list

What if a student gets lost? Or if someone gets sick? Make an emergency plan with contact numbers for chaperones, the hotel and local emergency services. Give students and colleagues a card with this information.

7. Cash for emergencies

You often cannot pay by card everywhere, and sometimes there are small expenses for which you need cash (such as public toilets or tipping a guide). As a guide, make sure you carry a small amount of cash for emergencies.

8. Alternative plan for inclement weather

It can be rainy in spring and summer, too! Make sure you have a plan B, such as a museum visit, indoor market or other indoor activity.